These options are all self-explanatory and are based on personal preference or need.Apple's Preview application is built into every version of macOS. In the Summarize Options dialogue box, choose the layout for your PDF. To do this, click the Print button in the toolbar:Ĭhoose if you want to send the comment summary to your printer or create a PDF.
#Add text box editor to toolbar acrobat pro pdf
You can print a summary of the comments, or you can also create a PDF of the comments summary. When you click on the tool, a search box will open:Įnter the word or phrase you want to search for, then click Search Comments. To do this, click on the Search Comments button in the toolbar. You can also search for a word or phrase in the document's comments. You can sort by comment type (sticky note, text box, etc.), page, author, date, color, checkmark status, or status by person. Ĭlick the downward arrow to see the methods you can use to sort comments: You can also sort comments by using the Sort tool. In addition, you can hide the Comments List. If you click on the downward arrow beside the Show button, you'll see the various ways you can show comments. The Show tool in the toolbar lets you decide how you want the comments to show in the Comments List. You can see a checkmark in the snapshot below.
You can put a checkmark before the comment so that you can easily find them. Let's say you want to mark all comments that reference a certain topic, such as cats. As you're looking through comments, you can use it however you want. The Checkmark tool in the Comments List toolbar is simply for your use. We've chosen Accepted.Īs you can see in the above snapshot, Acrobat adds a status message below the comment letting users know the comment was approved, as well as the date and time for the approval. The dropdown menu allows you to set a status for the comment.įor a reviewed comment, select Review from the dropdown list, then choose the appropriate status. If you want to let someone know that you've reviewed a comment, first choose the comment in the Comments List, then select the Set Status tool (located in the Comments List toolbar). You can also use the Comments List to mark comments. Acrobat expands the comment entry, and adds a new line for your reply. Simply click on the comment you want to reply to, then click the Reply button. Let's say you want to reply to a comment. It also gives you tools to manage the comments. Let's click on the Comments List in the Navigation Pane:Īs you can see, it shows you a scrollable list of all comments in the document: The Comments List is located in the Navigation Pane. Naturally, you can always double-click on the annotation to read the comment in a pop-up window, but Acrobat gives you more time-efficient ways to quickly look at all comments in a document. However, what if you receive a PDF with comments in it? How do you read those?
#Add text box editor to toolbar acrobat pro how to
We've learned how to add comments to a PDF document. Use the Hand tool and double-click on the border of the stamp to add a comment: Now, simply click on your document where you want to place the stamp. Setup your identity by filling in the fields in the Identity Setup dialogue box, then click Complete. Acrobat prompts you for some information: To place a stamp on your document, click the dropdown arrow beside the Stamp tool and choose your stamp. We're going to use the Initial Here stamp for this article. Take some time to explore the different stamps. You can also create a custom stamp by selecting Create Custom Stamp. If you click the downward arrow beside the tool, you can see the different types of stamps available: One of the most popular types of comments in Acrobat is the Stamp comment tool.
We've selected Crossout Text for Deletion: This is simply explaining the types of edits you can do when you select text. In the snapshot below, we've selected text:Īs you can see, the Indicating Text Edits dialogue box opened. Next, click the downward arrow beside the Text Edits button and select the type of edit you want to perform. Make a selection using the Select tool on the Pan & Zoom toolbar. With all other types of edits, select the text that you want to mark up by clicking and dragging across the text. If you want to create an insertion point, click the location on the page. The mouse pointer then turns into an I-beam shape. To add markup to a page, click the Text Edit tool (not the dropdown arrow).
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